Invite Your Guests and Publish
Learn how to invite guests using email or SMS, personalize your invitations, and publish your event to make it live.
Pro Tip: You can always add more guests later, even after publishing!
Inviting Guests: Step by Step
Select from Your Contacts
Choose recipients from your saved and organized contacts
- • Access your contact lists
- • Select multiple recipients at once
- • Organize by groups or tags
Add Personal Messages
Customize your invitations with personal touches
- • Add a personal message to emails
- • Include a custom SMS text
- • Different messages for different groups
Preview Before Sending
See exactly what your guests will receive
- • Preview email design
- • Check SMS message format
- • Verify recipient details
Test Your Invitations
Send test invitations before the real thing
- • Test email delivery
- • Verify SMS reception
- • Check all links work correctly
Prepare Your Contact List
Before sending invitations, make sure your guest list is ready.
- • Upload a CSV file with names and contact details
- • Add guests manually one by one
- • Import from your saved contacts
- • Select entire contact groups
Pro Tip: You can always add more guests later, even after publishing!
Choose Invitation Method
Select how you want to send invitations to your guests.
Email Invitations
- • Beautiful HTML design
- • Include all event details
- • Calendar file attachment
- • Best for formal events
SMS Invitations
- • 90%+ open rate
- • Instant delivery
- • Perfect for reminders
- • Works internationally
Pro Tip: Pro tip: Use both for important events! Send email first, then SMS reminder closer to the date.
Personalize Your Message
Add a personal touch to make your invitations special.
Custom email subject line
- • Personal greeting (uses guest's first name)
- • Your personal message (2-3 sentences recommended)
- • Your name or organization
Brief, friendly opening
- • Event link (automatically shortened)
- • Clear call-to-action
SMS Example:
Hi {{name}}! You're invited to our Q1 Team Meeting on March 15. RSVP here:
Preview and Test
Always preview and test before sending to all guests.
- ✓ Preview email on desktop and mobile
- ✓ Check all links work correctly
- ✓ Verify guest names are correct
- ✓ Send test to yourself and a colleague
- ✓ Check spam folder for email delivery
Pro Tip: Found an issue? You can edit and re-preview as many times as needed.
Publish Your Event
Make your event live and send invitations!
- • While in draft, only you can see the event
- • Once published, anyone with the link can view it
- • Invitations are sent immediately after publishing
After Publishing:
- • Track RSVPs in real-time
- • Send reminders to non-responders
- • Add more guests anytime
- • Update event details (guests are notified)
- • Access analytics and reports
Best Practices for Invitations
Timing is Everything
- • Formal events: 3-4 weeks in advance
- • Casual gatherings: 1-2 weeks ahead
- • Send reminders 3 days and 1 day before
Smart Segmentation
- • Send to VIPs first for early momentum
- • Different messages for different groups
- • Use guest's preferred language
Track and Follow Up
- • Monitor open and RSVP rates
- • Follow up with non-responders after 3-5 days
- • Try a different contact method if needed
Ready to Send Your Invitations?
Your event is created, your guest list is ready. Time to bring everyone together!
Go to My EventsPro Tip: Set up automatic reminders to boost attendance by up to 30%
Common Questions
Still have questions?
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