Why can't I use Private visibility with Slack?

Slack users need to access the event via a link. Private events require explicit invitations, which isn't compatible with Slack's link-sharing model. The system automatically converts to Unlisted when Slack is enabled.

Why can users who voted always see other voters?

This creates transparency in scheduling decisions. Once you've participated in a poll, you can see who else is available, facilitating better coordination.

Why are counters hidden when approval is required?

With manual approval, showing '10 attending' could be misleading as there might be 20 pending requests. The count only becomes meaningful after approval decisions.

Does a custom URL affect my event's visibility settings?

No, custom URLs are just easier-to-remember addresses. All visibility, privacy, and SEO settings remain exactly the same regardless of whether you use a custom URL or the default ID-based URL.

Visibility & Privacy Settings

Control who can see your event and what information is displayed

Understanding Event Visibility

Event visibility settings determine who can access your event page and what information they can see. These settings work together to give you complete control over your event's privacy.

Event access levels (Private, Unlisted, Public)

Guest list visibility controls

Vote count and participant display

SEO and indexing implications

Event Visibility Levels

Control who can access your event page

Private

Maximum privacy - only invited guests can view

Details

•Only accessible to users who have been explicitly invited via email, SMS, or have a valid shareable link
•Not indexed by search engines (noindex, nofollow)
•Cannot be used with Slack integration (automatically switches to Unlisted)

Who can view

Event host (creator)
Co-hosts with accepted invitations
Invited guests with the invitation link
Anyone with a valid shareable link (24-hour expiry)

Who cannot view

Non-invited users without shareable link
Users with just the regular event link
Users with expired shareable links
Search engines and web crawlers

Unlisted

Hidden from search but accessible via link

Details

•Anyone with the direct link can view the event
•Not indexed by search engines (noindex, nofollow)
•Compatible with Slack integration

Who can view

Event host (creator)
Co-hosts with accepted invitations
Anyone with the event link
Slack channel members (if integrated)

Who cannot view

General public without the link
Search engines and web crawlers

Public

Fully discoverable and searchable

Details

•Open to everyone - no restrictions
•Fully indexed by search engines (index, follow)
•Compatible with Slack integration

Who can view

Everyone on the internet
Search engine users
Social media users via shared links

Visibility Comparison

Feature	Private	Unlisted	Public
Access via direct link
Invitation required
Searchable on web
Google indexed
Social media sharing
Slack integration

Guest List & Participant Display

Control what information about participants is visible

Show participant list

For RSVP events

Display avatars and names of confirmed guests

Hide all participant information from non-hosts

For date polls

Allow participants to see who voted and their availability for each option

Only show avatars/names to hosts and users who have voted

Note: Users who have voted can always see other voters, regardless of this setting

Show vote/attendance counters

For RSVP events

Display '15 attending • 5 spots left' or similar counters

Hide all numerical information

Hidden when manual approval is enabled (to avoid confusion with pending requests)

For date polls

Display vote counts for each option (e.g., '2 ✓ / 1 ?')

Only show counts to hosts and users who have voted

Note: Users who have voted can always see vote counts, regardless of this setting

Display Setting Combinations

How different settings work together for date polls

Both options enabled

✓ Show who voted | ✓ Show vote counts

All visitors see:

•Avatar circles with participant photos/initials
•Participant names on hover
•Vote counts (2 ✓ / 1 ?)
•Total participant count with additional guests

Only show voters enabled

✓ Show who voted | ✗ Show vote counts

Visitors see avatars and names but no numbers

Users who voted still see counts

Only show counts enabled

✗ Show who voted | ✓ Show vote counts

Visitors see vote counts but no participant details

Users who voted still see avatars

Both options disabled

✗ Show who voted | ✗ Show vote counts

Only hosts and users who voted see any participant information

Who Sees What

Detailed breakdown of visibility permissions

Event Host

Always sees all participant information
Can view all vote details and counts
Sees pending approvals and waitlist
Access to management dashboard
Can modify all visibility settings

Co-hosts

Same viewing rights as the host
Can see all participant information
Access to management features
Cannot modify event visibility settings

Users who voted (polls only)

Always see other voters' avatars and names
Always see vote counts for all options
Can modify their own vote
See 'View all responses' button

Logged-in users (no vote)

See information based on display settings
Can RSVP or vote if enabled
May see limited info if settings are restrictive

Anonymous visitors

Cannot access private events
See information based on display settings for public/unlisted
Must log in to RSVP or vote
Most restricted view level

Custom Event URL

Create a memorable link for your event

evnyo.com/your-custom-url

Easier to share and remember

Professional appearance

Better for printed materials

Maintains all visibility settings

Learn more in the dedicated Custom URL guide

SEO & Search Engine Implications

How visibility affects search engine indexing

Private Events

Robots: noindex, nofollow

Never appears in search results

No canonical URL set

Unlisted Events

Robots: noindex, nofollow

Not indexed but links may be followed

No canonical URL set

Public Events

Robots: index, follow

Fully indexed and searchable

Canonical URL set (custom URL if available)

Includes structured data for rich snippets

Best Practices

Corporate internal events

Use Private visibility with guest list hidden

Public workshops or conferences

Use Public visibility with guest list and counters shown

Team scheduling polls

Use Unlisted with both voter display and counts enabled

Surprise parties

Use Private visibility with all information hidden from non-hosts

Slack-integrated events

Must use Unlisted or Public (Private auto-converts to Unlisted)

Common Questions

Still have questions?

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